Boarding Executive (Facilities Management)

Introduction
As a Boarding Executive (Facilities Management), you will be responsible for overseeing and optimizing the organization's physical assets and resources to maintain a safe, efficient, and well-maintained environment. Your key role includes managing facilities, coordinating essential services, and ensuring all operational needs are met.

This position requires: A strong understanding of facility management principles, Excellent communication skills and the ability to collaborate effectively with various teams and stakeholders.

Duties &Responsibilities

• Supervise the performance of the term contractors (facilities maintenance, cleaning, pest control, etc.) within the residential facilities
• Assist the school to implement preventive and ad-hoc facilities maintenance and housekeeping programs for all building and M&E installations in compliance with statutory/ authority requirements
• Work with the team to handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control
• Provide feedback and assist the school to formulate and renew standard operating procedures for routine and preventive operations relating to facilities maintenance, cleanliness, and pest control
• Support the team on apartments inspection, defects rectification, assets enhancement, and minor improvement work
• Assist to prepare invitations for quotations and tenders on facilities maintenance and housekeeping matters.
• Check and endorse contractors’ claims for payment
• Attend monthly contractors’ meetings and assess contractors’ monthly performance
• Sourcing and collating data in preparation for the annual budgeting of funds for repairs or improvement programs
• Escalate any critical issues for management decisions including handling complaints and requests
• Supervise fire safety matters and security of the estate
• Providing general administration duties e.g. Duty Boarding Executive, and ability to interact with students, parents, and teachers of various nationalities
• Willing to stay in at Boarding School and be able to perform night shifts during weekdays and/or weekends

Requirements

• Diploma/Degree in Facilities Management, Engineering, Estate Management or related field
• Preferably at least 2 years of relevant experience in facilities or estate operations
• Familiarity with contractor management, basic M&E systems, and Singapore regulatory requirements is an advantage
• Strong coordination, problem-solving and communication skills
• Able to work independently and as part of a team
• Comfortable working in a residential/boarding environment, including shift duties (nights/weekends)
• Able to interact with students, parents and staff of diverse backgrounds