Executive, Admin (Welfare Home)

· Oversee all activities related to procurement and manage e-procurement system.

· Manage food catering vendors to ensure quality improvement and manage feedback from internal stakeholders.

· Responsible for Home’s store and inventory including maintenance of equipment and building facilities matters.

· Ensure compliance in workplace safety and health.

· Ensure compliance of organisation’s PDPA policies.

· Responsible for petty cash disbursements and ensure Finance matters related are in compliance with procedures.

· Ensure all donations are accounted and submitted to HQ Finance & Donor Management.

· Assist in Residents’ outings with care staff

· Ensure timely submission and reporting of HES & RES matters.

· Act as point of contact for Home related issues with relevant stakeholders.

Requirements

· Minimum Diploma in related discipline or its equivalent

· Minimum 3 years’ relevant experience in a similar capacity

· Ability to work independently and in a team effectively.

· Able to work in a fast-paced environment.

· Comfortable to work in a male Psychiatric Rehabilitation Home

· Good writing and interpersonal skills

· Tech savvy and proficient in MS Office

· At least 2 years of supervisory experience in a similar setting

· Only Singaporeans & Permanent Residents need apply

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

· Dangerous Goods (DG) Management – Level 3

· Warehouse Inventory Control/Audit – Level 3

· Warehouse/Cargo-related Occupational Health and Safety Management – Level 3

· Procurement Management – Level 3

· Vendor Management – Level 3

· Contract Administration and Management – Level 3

· Stakeholder Management – Level 3

Good-To-Have Competencies

· Quality and Audit Management - Level 3

· Risk Management - Level 3

· Workplace Safety and Health - Level 3

· Service Excellence – Level 3

· Project Coordination – Level 3

Critical Core Skills

· Communication – Intermediate

· Influence – Intermediate

· Collaboration – Intermediate

· Adaptability – Intermediate

· Decision Making – Intermediate

*For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service