Senior / Executive, Project Management (Event Management Services)

Job Responsibilities:

Operational Delivery

• Support the execution of projects to ensure deliverables are completed on brief, on schedule, and within approved budgets.
• Follow established internal processes and compliance requirements, ensuring accurate documentation and alignment with stakeholder guidelines.
• Assist in the development and maintenance of project timelines, trackers, and status reports, proactively highlighting delays or risks.
• Coordinate with suppliers and vendors on assigned scopes, ensuring timely delivery and adherence to agreed quality standards.
• Track project expenses, process vendor documentation, and maintain accurate financial records in line with approved budgets.
• Support post-event evaluations by compiling feedback, preparing reports, and identifying operational improvements.
• Facilitate programmes, rehearsals, and onsite briefings when required

Creative

• Assist in the coordination and execution of creative concepts across multiple touchpoints, ensuring deliverables align with the approved brief.
• Liaise with internal teams and external partners to ensure creative materials are produced accurately and delivered on time.

Client Relationships

• Daily point of contact for clients on projects
• Provide regular updates on scope, timelines, and budget status, escalating issues when needed.
• Support client discussions by preparing materials, tracking action items, and ensuring follow through.
• Maintain clear documentation of roles, deliverables, scope changes, and milestone tracking.

Finance

• Assist in sourcing and compiling vendor quotations for review.
• Coordinate with finance and vendors to facilitate timely payment processing and documentation.

Job Requirements:

• Degree / Diploma in a related field such as events management
• Minimum 2 - 3 years agency experience in event management
• Excellent verbal and written communication skills
• Creative thinker and problem solver
• Ability to multitask, troubleshoot and have strong stakeholder management skills
• Experienced in client relations and management
• Excellent attention to detail
• Working knowledge of financial management to ensure deliverables and required financial outcomes are met
• A good understanding of event production processes
• Ability to maintain effective supplier relations and knowledge
• Ability to develop event programmes, cue sheets, show flows, and scripts where required
• Ability to demonstrate confidence in presenting and speaking in front of live audiences when required.