Senior / Executive, Project Management (Event Management Services)

Job Responsibilities:

Operational Delivery

• Support the planning and execution of events and experiential projects, ensuring all deliverables are completed according to client briefs, event timelines, and approved budgets.

• Follow established event operations processes, compliance requirements, and venue guidelines, maintaining accurate documentation and smooth coordination across stakeholders.

• Assist in developing and maintaining event production schedules, run sheets, trackers, and status reports, proactively identifying delays, operational issues, or onsite risks.

• Coordinate with event suppliers, vendors, venues, and production partners to ensure timely delivery, setup readiness, and adherence to agreed quality and service standards.

• Track event expenses, manage vendor quotations and invoices, and maintain accurate budget and financial records in line with approved project costs.

• Facilitate event programmes, rehearsals, onsite registrations, crew briefings, and live event operations to ensure smooth execution on event day.

Creative

• Assist in the coordination and execution of creative concepts across multiple touchpoints, ensuring deliverables align with the approved brief.
• Liaise with internal teams and external partners to ensure creative materials are produced accurately and delivered on time.

Client Relationships

• Daily point of contact for clients on projects
• Provide regular updates on scope, timelines, and budget status, escalating issues when needed.
• Support client discussions by preparing materials, tracking action items, and ensuring follow through.
• Maintain clear documentation of roles, deliverables, scope changes, and milestone tracking.

Finance

• Assist in sourcing and compiling vendor quotations for review.
• Coordinate with finance and vendors to facilitate timely payment processing and documentation.

Job Requirements:

• Degree / Diploma in a related field such as events management
• Minimum 2 - 3 years agency experience in event management
• Excellent verbal and written communication skills
• Creative thinker and problem solver
• Ability to multitask, troubleshoot and have strong stakeholder management skills
• Experienced in client relations and management
• Excellent attention to detail
• Working knowledge of financial management to ensure deliverables and required financial outcomes are met
• A good understanding of event production processes
• Ability to maintain effective supplier relations and knowledge
• Ability to develop event programmes, cue sheets, show flows, and scripts where required
• Ability to demonstrate confidence in presenting and speaking in front of live audiences when required.